Privacy

Only what you put in, so the app can work. Specifically:

• Account. Your name, email, and password. The password is stored only as a salted scrypt hash, so nobody (including us) can read it.
• Phone number, only if you add one for text reminders.
• Cert vault. Card and license names, issuers, dates, license numbers and states, CE hours, verification links, and any photo or PDF of a card you upload.
• Calendar. Shifts and events you add or import, shift presets, calendar links you subscribe to, and your time zone.
• Unit schedules you import. These can include coworkers' names and shift codes exactly as they appear on the sheet. They stay in your account and only you can see them.
• Workplaces and My Unit. Hospital and unit names, tags, and the shared unit phone list and hospital notes (see section 3).
• Pay. Rates, differentials, shifts you log, and pay stub totals you enter for comparison.
• Self-care. Sleep times, mood check-ins, and your sleep goal.
• Coworker links and swap requests you send or accept.

We also keep a login cookie so you stay signed in. Your theme choice and a few “don't show this again” flags are saved in your own browser, not on our servers. Our hosting provider keeps standard request logs (like IP address and browser type) to run and protect the service.

My Life RN is for yourlife as a nurse, not your patients. It is not built or certified to hold protected health information, and it is not covered by HIPAA. Please don't type patient names, room numbers, or anything clinical about a patient into notes, events, or any other field.

Your own sleep and mood entries are personal wellness notes. They are private to you and are never shared with coworkers or employers.

• Nothing, until you both say yes. A coworker link starts with a request (by email, or when someone joins through your invite link) and only works after it is accepted.
• Even then, your shifts are shared only while you have “Share my work shifts” turned on. It starts off, and you can turn it off at any time.
• Coworkers see your first name, last initial, and work shift times. Never your certs, pay, sleep, notes, event titles, or other calendar layers.
• Where you work is never shown, unless you both list the same hospital. Then each of you sees your own label for it.
• Your invite link shows your first name and last initial to whoever opens it. We never send invites for you and never read your contacts; you choose who gets the link.
• A shift swap request shows the shift date and times to the coworkers you pick, and nothing else.
• My Unitphone numbers and hospital notes are shared with people who list the same hospital and unit, because the point is that one person types the charge nurse line and everyone benefits. Don't add personal cell numbers there unless the person agreed.

We use a few companies to run the app. They process data only to provide their service to us:

• Vercel hosts the app and stores uploaded card photos and PDFs privately.
• Neon hosts the database.
• Resend delivers email, like password resets and (when you turn them on) reminders.

When you scan a card's QR code or subscribe to a calendar link, the app fetches that page or calendar from the issuer's or scheduler's site on your behalf.

We do not sell your data, we do not show ads, and we do not use third-party analytics or ad trackers.

Go to Me → Your data. You can download everything we keep about you as one file, or delete your account. Deleting removes your account, vault (including uploaded files), calendar, pay, self-care, workplaces, coworker links and swap requests right away. My Unit entries you added that others now rely on stay with the unit but are no longer linked to you.

Database backups kept by our hosting provider can hold a copy for a short time until they roll off.

• Everything travels over HTTPS.
• Passwords are hashed. Sign-in cookies can't be read by scripts on the page.
• Uploaded files are private and only open for you while you are signed in.
• Sign-in, sign-up, password reset, and coworker invites are rate limited to slow down guessing.
• A password reset email never confirms whether an account exists.

We email you for password resets. Renewal and shift reminders are emailed only if you turn them on, and you can turn them off in Reminders. We don't send marketing email.

My Life RN is for working adults (18 and older). It isn't meant for children.

If we change this policy in a way that matters, we'll tell you in the app before it takes effect. The date at the top shows the last edit.